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Annual General Meeting Checklist

1 Month in Advance

• Nominating Committee established.
• Date chosen.
• Venue chosen.
• Constitution reviewed to ensure compliance.

   

Agenda prepared, to include:

• Approval of previous year's minutes 
• President's Report (may incorporate other reports)
• Treasurer's Report (as above)
• Bylaw changes if applicable
• Election of Executive Officers
• Announcements (award presentations, Christmas luncheon, workshops, and upcoming events)
• Other Business.

15 Days in Advance

• AGM Notice (minimum 2 weeks in advance) sent to members with:
• Agenda
• Previous year AGM minutes 
• Notice of By-Law changes sent out
•  Membership renewal form  
• Website updated.
• Catering arranged.
• Reports written:
• President
• Treasurer, including Membership information
• Nominating committee
• Other reports, as appropriate 

One Week in Advance

• Numbers confirmed for catering
• Election of Officers prepared
• Reminder communication sent to members (as above) 
• Photocopying to hand out at AGM prepared:
• President's Report
• Treasurer's Report
• Agenda
• Minutes from last year's AGM
• Ballots and slate of nominees
• Bylaw resolutions if applicable. 

One Day in Advance

• Current membership list.
• All reports and photocopying is assembled.

Tidbits Not to Forget 

• Motion to accept Minutes; 
• Request for nominations from the floor;
• Motion to destroy ballots (once elections are complete).